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aliveon25riverhead@gmail.com
TO RESERVE A SPOT: aliveon25riverhead@gmail.com

2017 Craft/Food Vendor APPLICATION

THURSDAY Nights
July 13 & 27, Aug. 10 & 24, 5–9:30PM
Rain Date: August 31

PLACEMENT:   Vendors with complete documentation and payment submitted will be considered first. All vendors will be assigned spots at the sole discretion of the Alive on 25 Operations Committee.  No preferred or priority placement requests are permitted.

FEES:  Are NON-REFUNDABLE for the full season of (4) events, with one rain date. There are no prorated fees, vendors are expected to be available for all dates. There will be no refunds for inclement weather or any other cancellations. Payment is not processed until you are approved.

**LIABILITY INSURANCE**
Vendors will not be allowed in the event without proper insurance. All vendors (licensees) will be responsible for providing comprehensive general liability insurance, including product/food service liability insurance in the amount of not less than $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate with a company or companies reasonably satisfactory to the Licensor, on a primary and non-contributory basis. Details provided in application below.

NYS SALES TAX CERTIFICATE: Applications will not be processed without a copy of this certificate.

ITEMS BEING SOLD:  Must be described in the application and license agreement. At the discretion of the Operations Committee, vendors found selling items other than listed on license agreement may not be allowed back into the event – with no refund provided.

LICENSE AGREEMENT:  A license agreement will be provided to you upon acceptance of your application. Please read, sign and return agreement. The license fee is the amount you are paying for your vendor spot as per the fee schedule above. All documents are required to be signed upon acceptance.

 

IMPORTANT DATES:

EARLY SUBMISSION: Thurs, May 16, 2017
Priority Approval will be given to vendors who submit required paperwork and payment in full by this date.

Closing date for ALL Applications:  Thurs, June 15, 2017

FINAL Notification of Acceptance:  Tues, June 20, 2017

*MANDATORY VENDOR MEETING: Thurs, June 29, 2017   4PM
Location to be announced. Entry passes, spot assignments and important information will be given at this meeting. Vendor passes will not be mailed.

 

 

Vendor Application

Vendor Information:

**LIABILITY INSURANCE**

Vendors will not be allowed in the event without proper insurance. All vendors (licensees) will be responsible for providing comprehensive general liability insurance, including product/food service liability insurance in the amount of not less than $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate with a company or companies reasonably satisfactory to the Licensor, on a primary and non-contributory basis; and Naming the following three entities as “Additional Insureds” in the insurance certificate:

Craft Vendor Fees

Includes artists &craftspeople, antiques & collectibles, manufactured goods and/or retail/commercial goods

FOOD VENDOR Fees per space

* Limited to one (non alcohol) Truck, Trailer or Stand per Vendor. Food booths are provided a 10' x15' space. If you need extra space, use the fee schedule below. To maintain the integrity of the event, major overlap in foods will not be allowed. Food vendors must obtain Suffolk County Dept of Health permit.

Food Truck/Trailer:

By initialing the following checklist, you agree to the terms & conditions set forth by the Town of Riverhead and the Riverhead Business Improvement District Management Association on Behalf of the “Alive on 25” street festival. All food vendors are responsible for obtaining the necessary permits through the Suffolk County Department of Health. The Suffolk County Department of Health will be on site during the Festival for mandatory health inspections and will close any vendor that does not meet its requirements.
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I understand that my booth can be shut down for the following reasons (ALL answers required):

TERMS & CONDITIONS: By submitting an application, I acknowledge that I understand and agree that I alone am responsible for my property and person at all times at “Alive on 25”. I understand and agree that the Town of Riverhead and the Riverhead Business Improvement District Management Association, Inc retain the right to prohibit any sale by any vendor at its absolute discretion. By selecting the "I Accept" button, you are signing this Agreement electronically. You agree your electronic signature is the legal equiv alent of your manual signature on this Agreement. By selecting "I Accept" you consent to be legally bound by this Agreement's terms and conditions. I understand that submitting this application does not guarantee acceptance into Alive on 25.

Licensee agrees to indemnify and hold the Town of Riverhead, Town of Riverhead Business Improvement District, Riverhead Business Improvement District Management Association, Inc., hereinafter “licensors” and their respective officers, employees, agents, representatives and officials harmless from any and all loss, claim, actions, costs or liability associated with its use of the property and related activities described herein, including liability for damages to property or for injuries or death to persons which may arise from, or be attributable or incident to the use by licensee and its employees, agents, representatives and concessionaires of the Property, excepting liability solely caused by the gross negligence of the Town of Riverhead or other above named Licensors or property owners or its employees, agents or representatives. Without limiting the generality of the foregoing, Licensee agrees to indemnify and hold the Town of Riverhead and other Licensors harmless from any lien claimed or asserted for labor, materials or services furnished to Licensee in connection with the use of the property. With respect to any suit or claim by the Town or other Licensors, whether under this indemnification provision or otherwise, Licensee, for itself, its agents, employees and representatives, hereby expressly waives any defense which might preclude or limit either enforcement of this indemnification clause or any reasonable attorneys fees incurred by the Town of Riverhead or other Licensors securing compliance with the provision of this indemnification agreement.

 

 

 

PAYMENT: by check or money order only, is made payable to:

Alive on 25
c/o Riverhead BID
200 Howell Ave
Riverhead NY 11901

Documents can be also be emailed to aliveon25riverhead@gmail.com

631-591-0722

 

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