2017 Craft/Food Vendor Information – READ CAREFULLY
July 13 & 27, Aug. 10 & 24, 5–9:30PM
Rain Date: August 31
PLACEMENT: Vendors with complete documentation and payment submitted will be considered first. All vendors will be assigned spots at the sole discretion of the Alive on 25 Operations Committee. No preferred or priority placement requests are permitted.
FEES: Are NON-REFUNDABLE for the full season of (4) events, with one rain date. There are no prorated fees, vendors are expected to be available for all dates. There will be no refunds for inclement weather or any other cancellations. Payment is not processed until you are approved.
Vendors will not be allowed in the event without proper insurance. All vendors (licensees) will be responsible for providing comprehensive general liability insurance, including product/food service liability insurance in the amount of not less than $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate with a company or companies reasonably satisfactory to the Licensor, on a primary and non-contributory basis. Details provided in application below.
NYS SALES TAX CERTIFICATE: Applications will not be processed without a copy of this certificate.
ITEMS BEING SOLD: Must be described in the application and license agreement. At the discretion of the Operations Committee, vendors found selling items other than listed on license agreement may not be allowed back into the event – with no refund provided.
LICENSE AGREEMENT: A license agreement will be provided to you upon acceptance of your application. Please read, sign and return agreement. The license fee is the amount you are paying for your vendor spot as per the fee schedule above. All documents are required to be signed upon acceptance.
EARLY SUBMISSION: Thurs, May 16, 2017
Priority Approval will be given to vendors who submit required paperwork and payment in full by this date.
Closing date for ALL Applications: Thurs, June 15, 2017 – email to see if space is available.
FINAL Notification of Acceptance: Tues, June 20, 2017
*MANDATORY VENDOR MEETING: Thurs, June 29, 2017 4PM
Location to be announced. Entry passes, spot assignments and important information will be given at this meeting. Vendor passes will not be mailed.
PAYMENT: by check or money order only, is made payable to:
Alive on 25
c/o Riverhead BID
200 Howell Ave
Riverhead NY 11901
Documents can be also be emailed to email@example.com